- In the d2l.Tools.Mail.D2LMailDomain configuration variable, save your organization’s domain.
- In the d2l.Tools.Mail.PostmasterAddress configuration variable, save the Postmaster’s Address.
- For Course email or Full email, in the d2l.Tools.Mail.StorageSpace configuration variable, save the per user storage space limit (in Kb). The default value for d2l.Tools.Mail.StorageSpace is 0 Kb, which indicates unlimited storage space.
Combining email configurations
The following chart indicates the settings required for configuration variables and Roles and Permissions for each of the commonly used configurations. Each common configuration is based on a set of individual permissions. Configuration variables not listed in the chart below do not need a specific setting. Permissions not listed in the chart below do not need to be enabled for the configurations listed.
For a situation where different configurations are used for different roles, set the configuration variables for the most powerful configuration, and then carefully set permissions by role.
Configuration variable
|
Variable/Setting
|
Send-Only
|
Course
|
Full
|
|---|
|
d2l.Settings.HasD2LEmail
|
Off
|
On
|
On
|
Roles and Permissions
|
Variable/Setting
|
Send-Only
|
Course
|
Full
|
|---|
|
Access Email
|
On at Organization and Course Offering levels
|
On at Organization and Course Offering levels
|
On at Organization and Course Offering levels
|
|
See the Address Book
|
On at Organization level
|
On at Organization level
|
On at Organization level
|
|
Create Personal Contacts in Address Book
|
On at Organization level if desired
|
On at Organization level if desired
|
On at Organization level if desired
|
|
Forward Received Email to an Alternate Account*
|
Off
|
On at Organization level if desired
|
On at Organization level if desired
|
|
See Internal Email Address for <role>
|
On at Organization level if desired
|
Off
|
On at Organization level if desired
|
|
See External Email for <role>
|
On at Organization level if desired
|
Off
|
On at Organization level if desired
|
|
Receive Emails from External Email Addresses
|
Off
|
Off
|
On at Organization level if desired
|
|
Send Emails to External Email Addresses
|
On at Organization level if desired
|
Off
|
On at Organization level if desired
|
|
Receive Emails from Internal Email Addresses
|
Off
|
On at Organization level if desired
|
On at Organization level if desired
|
|
Send Emails to Internal Email Addresses
|
Off
|
On at Organization level if desired
|
On at Organization level if desired
|
|
Send Emails to External Addresses Not in Address Book
|
On at Organization level if desired
|
Off
|
On at Organization level if desired
|
|
Send Emails to Internal Email Addresses Not in Address Book
|
Off
|
On at Organization level if desired
|
On at Organization level if desired
|
*If this permission is set to off, forwarding options do not appear in users' email settings. It is possible to set email forwarding options for all users in the org with the following configuration variables:
- d2l.Tools.Mail.ForwardToExternal - Set this variable to on to enable email forwarding at the org level.
- d2l.Tools.Mail.ForwardToEmailAddress - Use replace strings to designate users' external email addresses. {Email} and {ExternalEmail} pick up the email address that administrators specify during user creation or users set within their preferences. {UserName} enables you to leverage system user names for organization-based email addresses: {UserName}@organization.org.
- d2l.Tools.Mail.ForwardEmailAction - Set this variable to specify how to mark forwarded emails. Allowed values are: Delete, Mark Unread, Mark Read.
Users with the Forward Received Email to an Alternate Account permissioncan override these configuration variable settings in their email settings.
Types of email settings
Email Options
|
Option
|
Description
|
|---|
|
Track activity for messages sent to internal email addresses
|
A personal setting that, when turned on, tracks the status of a sent message (read or unread), and when the message was replied to and/or forwarded. When this setting is enabled, sent messages will contain a View Recipient Activity link in their message body.
|
|
Include original message in email replies
|
When you reply to an email, the original message is included with your reply.
|
|
Send a copy of each outgoing message to <recipient>
|
This option allows you to send a copy of all the emails you send to a specified address. Changing this address will change your external address for all mail sent from the Learning Environment. This option is only available when you are using Send Only email.
|
|
"Reply to" Email Address
|
This option allows you to set an address to receive replies to your emails, if different from the address the emails originated at. Use this option if you have Send-Only permissions as some applications will not deliver mail without a valid reply address.
|
|
Email Signature
|
Add text that will appear at the bottom of the messages you send.
|
Display Options
|
Option
|
Description
|
|---|
|
Show the Message Preview pane
|
The preview pane allows you to read messages from within the Message List page. If you turn this option off, clicking on a message opens a new window containing the message. This only applies to users who can receive email.
|
|
Show the Folder List pane
|
This option displays the Folder List pane in the inbox. This pane contains the same content as the folder drop-down list. This only applies to users who can receive email.
|
|
Mark messages as read when viewed in the Message Preview pane
|
Using the preview pane to read your messages will mark them as read. This only applies to users who can receive email.
|
|
Show internal email addresses in the Address Book
|
Internal addresses for your system contacts will appear in the Address Book.
|
|
Show external email addresses in the Address Book
|
External addresses for your system contacts will appear in the Address Book.
|
|
Allow filtering messages and contacts on group enrollment
|
Controls whether groups and sections are listed in the Filter By field in the inbox and the address book.
|
Forwarding Options
|
Option
|
Description
|
|---|
|
Forward incoming messages to an alternate email account
|
Enter an address into this field to have email sent to your D2L address redirected to this address. This only applies to users who can receive email.
|
|
Forward and delete from the Inbox folder
|
Mail is forwarded to your specified address and then deleted. Deleted mail is not stored in the trash folder and does not affect allocated usage.
|
|
Forward and mark unread in the Inbox folder
|
Mail is forwarded to your specified address and then marked as unread in the D2L mail list.
|
|
Forward and mark read in the Inbox folder
|
Mail is forwarded to your specified address and then marked as read in the D2L mail list.
|
Change your email settings
- Click Settings.
- Change the Email Options, Display Options, or Forwarding Options as required.
- Click Save.