Add new icons to the Award Icon Library
The Award Icon Library contains icons that you can use to create Badges. A default library of badge icons is available with the Awards tool. You can delete these default icons or add new icons to the library.
- Within the course, on the navbar, click Awards.
- Click Award Icon Library.
- Click Upload New Icon.
- Browse to the location of the image file that you want to upload.
- Click Open.
Add new Certificate Templates
The Awards tool contains a default certificate template. You can delete this default template or add new templates to the repository. You can also edit an existing template.
- Within the course, on the navbar, click Awards.
- Click Certificate Templates.
- Click Upload New Template.
- Browse to the location of the new template.
- Click Open.
Create new Certificate Templates
If the default templates provided with Awards do not meet your needs, you can create your own certificate templates from which administrators or instructors can create certificates for their courses.
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Note: T To prevent plagiarism and protect an organization's intellectual and branding copyrights, all earned certificates downloaded from the Awards tool are password-protected from editing. Each certificate is generated with a random password that is not displayed to users, preventing anyone from editing the certificate in Adobe® Acrobat® or Adobe Reader®. This makes it unnecessary to manually add password-protection to uploaded certificates. |
- Using an application, such as Microsoft Word, PowerPoint, or Adobe Acrobat Professional, create a form.
- Add images, branding, and static text to complete your default design.
- Save the form as a PDF document.
- Open the PDF file (in Adobe Acrobat for example) and create a new PDF form based on the PDF you opened.
- Add text boxes to the PDF to include the content that you want on your completed Certificate.
- Map the text boxes and their corresponding tooltip boxes to the txtBox Name using supported text strings. Text strings are automatically replaced with user, course, and award values when you generate the certificate. Supported text strings include:
- {CourseStartDate}
- {CourseEndDate}
- {CourseName}
- {UserFirstName}
- {UserLastName}
- {UserEmail}
- {UserName}
- {FullName}
- {OrgDefinedID}
- {OrgUnitCode}
- {AwardDate}
- {AwardExpiryDate}
- {AwardName}
- {AwardDescription}
- {AwardEvidence}
- {IssuerName}
- {IssuerContact}
- {AwardCreditValue}
- {CertificateID}
- Ensure that each text box is large enough for any replacement text (such as the hyphenated last name of a learner, or a multi-sentence description of an award). Ensure that only one replace string is added to each text box.
- Enable Word Wrap so that the text is not cut off, and the text that you want for each text box appears as expected.
- In Brightspace, access the course, in which you want to create certificate templates.
- Navigate to the Awards tool and click Certificate Templates.
- Click Upload New Template.
- Browse to the location of the PDF form that you created.
- Create a certificate and then associate the new template you created with the certificate.
- Publish a few test certificates to confirm that the layout appears as expected.
Manage the Award Earned Notification email template
You can edit the Award Earned Notification email template and customize the email message that is sent out to learners when they earn an award. To learn more about the necessary configuration variables to manage email templates, refer to Mail configuration variables.
- From the Admin Tools menu, click Mail Template Management.
- In the list of mail templates, click Award Earned Notification.
- Edit the Template Properties and click Save.
Manage the Award Expiry Notification email template
You can edit the Award Expiry Notification email template and customize the email message that is sent out to learners when their award is expiring. To learn more about the necessary configuration variables to manage email templates, refer to Mail configuration variables.
- From the Admin Tools menu, click Mail Template Management.
- In the list of mail templates, click Award Expiry Notification.
- Edit the Template Properties and click Save.