The Course License Tokens module is optional and not enabled on all systems. The Course Merchant store must be configured to use the invite token-based version of Manage Licenses for this module to be enabled.
Use the Course License Tokens module to view and report on Manage Licenses invite tokens sent to users. You can retrieve the invite token sent to a user if they have lost the email or it was sent to an invalid email address.
Each Course License Token record is a Manage Licenses token sent to a user.
To navigate to the Course License Tokens module, open the Learning menu and select Course License Tokens.
Course License Tokens Table
The Course License Tokens module contains a paginated table that lists all the Course License Tokens records.
Figure: View records in the Course License Tokens table.
The following Bulk Actions are available for records in the Course License Tokens table:
- Mass Update - Updates multiple selected records together. D2L advises against using the mass update function on these records due to their integral connections with other records. Updating these records may result in inconsistencies and errors in data representation across various system components.
- Merge - Merges multiple selected records. D2L advises against using the merge function on these records due to their integral connections with other records. Merging these records may result in inconsistencies and errors in data representation across various system components.
- Export - Generates a CSV export of all selected fields.
- Delete - Deletes all selected records. D2L advises against deleting these records due to their integral connections with other records. Deleting these records may result in inconsistencies and errors in data representation across various system components.
For more information about interacting with records tables, refer to Tips and Tricks.
Course License Token Record
You can view all the data in a Course License Token record by clicking its name in the records table. You also see its related records.
Figure: Click the Actions menu for a course license token record to edit the record.
The following Actions are available for Course License Token records:
- Edit - Opens the record in editing mode.
- Duplicate - D2L advises against duplicating these records due to their integral connections with other records. Replicating these records may result in inconsistencies and errors in data representation across various system components.
- Delete - D2L advises against deleting these records due to their integral connections with other records. Deleting these records may result in inconsistencies and errors in data representation across various system components.
- Find Duplicates - Finds any duplicate records of this type.
- View Change Log - Opens the change log of the record.
To edit an individual data field, double-click the pencil icon (✏) inside the field, make your changes, then click the checkmark (✔) to save your changes.
To move between records, use the Previous and Next buttons in the top-right corner.
The following data fields are at the top of the record in the Invitee Information tab:
- First Name - First name of the invited user.
- Last Name - Last name of the invited user.
- Email Address(es) - Email address the license token was sent to.
- Invited Date - Date the invite was sent to the user.
- License Token - The unique token sent to the user.
- License Token Status - The token can be either Issued (sent but not redeemed) or Redeemed.
- Token Redemption URL - The URL sent to the user.
- Voided Date - Not in use.
Related Records
Any related records are listed in sub-panels at the bottom of the record page. The columns show a quick overview of the related records' data.
To interact with the related records, do any of the following:
- Click the - in the top right of any sub-panel to collapse it. Click the + in the top right of any collapsed sub-panel to expand it.
- Drag and drop the sub-panels for related records to re-order them.
- Open the Create drop-down and click Select to link a new related record.
- Click a related record's Name to navigate to the full record.