Administrator Documentation

Grades permissions

The Grades tool is available within any org unit other than the main Organization unit. Because multiple org units can share the same grade categories and items, such as a course that has several different sections, the Grades tool has security checks based on sections.

Users are only visible in the sections that they are enrolled in when viewing by section in the Grades tool. However, if the user's role has the Access all course sections permission, the user can still view all users in all settings.

Setting	Expected Behavior
See the Grades tool	Applicable Org Unit Type: Any except Organization Allows users to: Access the Grades tool Users will see: The Grades link on the course navbar. Also Required: Enter Grades, Enter Final Grades
Enter Grades	Applicable Org Unit Type: Any except Organization Allows users to: Edit grades (achievements) for users Users will see: Entry fields for grade items in a spreadsheet view or a Grade All option in the context menu of grade items in the Standard view. Also Required: See the Grades tool, Manage Grades, Enter Final Grades
Enter Final Grades	Applicable Org Unit Type: Any except Organization Allows users to: Edit final grades for users Users will see: Entry fields for final grades in a spreadsheet view or a Grade All option in the context menu of the final grade category in the standard view. Also Required: See the Grades tool, Manage Grades, Enter Grades
Release Final Grades	Applicable Org Unit Type: Any except Organization Allows users to: Release final grades for users Users will see: The options to Release/Unrelease final grades, Release All in the Final Grades action menus, or to select the Release Final Adjusted Grade check boxes. Also Required: See the Grades tool, Manage Grades
Import Grades	Applicable Org Unit Type: Any except Organization Allows users to: Import grades from a CSV or Excel file Users will see: The Import button on the Enter Grades page Also Required: See the Grades tool Manage Grades
Export Grades	Applicable Org Unit Type: Any except Organization Allows users to: Export grades to a CSV or Excel file Users will see: The Export button on the Enter Grades page Also Required: See the Grades tool Manage Grades
Manage Grades	Applicable Org Unit Type: Any except Organization Allows users to: Edit, enter, delete, and reorder grade items. View grade statistics and event logs for grade items. View the exact date and time a learner's grade is released or unreleased. Users will see: The Edit option at the top and bottom of the Manage Grades page, Enter Grades in the item's action menu, and Delete and Reorder in the More Action button The View Statistics and Event Log options in an item or category action menu. A column in the Grade Event Log that displays the type of event that occurred (Grade Released and / or Grade Unreleased) in addition to the existing Grade Updated events. Also Required: See the Grades tool
Edit Course Settings	Applicable Org Unit Type: Any except Organization Allows users to: Change calculation and display options for the grade book Users will see: The Setup Wizard tool area header and Settings Also Required: See the Grades tool Manage Grades
Manage Final Grade Properties	Applicable Org Unit Type: Any except Organization Allows users to: Change calculation and display settings for final grades Users will see: Setup pages containing final grade calculation and display setting options inside the Setup Wizard tool Also Required: See the Grades tool, Manage Grades
Manage Items and Categories	Applicable Org Unit Type: Any except Organization Allows users to: Create, edit, reorder, and delete grade items and categories Users will see: The New [Item or Category] button, as well as options to Edit, Delete, and Reorder in the More Actions button Also Required: See the Grades tool Manage Grades
Manage Grade Schemes	Applicable Org Unit Type: Any Allows users to: Create, edit, and delete grade schemes Set the default grade scheme Users will see: The New Scheme button, as well as options to Copy and Delete in the More Actions button of the Schemes tool header area The Grade Schemes link in the Admin Tools widget or Admin Tools menu on the minibar Also Required: See the Grades tool, Manage Grades
See user grade values (API Only)	Applicable Org Unit Type: N/A Allows users to: View a user's grades. This applies to the <xxx> API route Users will see: N/A Also Required: N/A
Export Grades for Organization	Applicable Org Unit Type: Organization Allows users to: Export grades for an organization Users will see: The Export button on the Enter Grades page Also Required: N/A
Edit Automatic Final Grade Release Setting	Applicable Org Unit Type: Any except Organization Allows users to: Choose whether final grades release automatically in the course Users will see: The Automatically release final grade option in the Calculation Options tab in Grades Settings, and in Step 2 of the Grades Setup Wizard. Also Required: See the Grades tool, Manage Grades, Edit Course Settings