Grant the Enroll via File permission
In some cases, it may be appropriate to create a course that has a classlist that does not originate from data in the SIS (For example, for all Resident Assistants or all Phys.Ed students). In this case, the Enroll via File permission can provide Course Administrators with another option for enrolling large groups of participants. Administrators must ensure that teachers have the appropriate permissions to enroll participants using a file. After the permission is granted, a course administrator or teacher can set up a classlist using a file.
To grant the Enroll via File permission
- In Admin Tools, under Security, select Roles and Permissions.
- In the Role and Description table, select Administrator.
- From the Filter by Tool droplist, select Classlist.
- Ensure the Enroll Via File permission is turned on for the appropriate levels. By default, it is applied for the Administrator role to Organization, Course Template, and Course Offering.
- Repeat the process for any other roles (such as teacher) that should have this permission.
- Click Save and Close.
Create a .TXT or .CSV import file
You can create a .TXT or .CSV file to import users into a Classlist. Before you create an import file, consider the following:
If the Org Defined ID exists in the Brightspace, the course participant will be enrolled. The import file does not change names or emails that exist in the system. If the import process finds an Org Defined ID is already enrolled in the course, it rejects the row. If the Org Defined ID does not exist in the Brightspace, the participants are imported as new people in the system.
To create an import file
- In the course where you want to import class participants, browse to Classlist.
- Click Add Participants and select Import users from a file on your computer.
- Click Sample Text File to download the sample file.
- Add the following field information, separated by commas: Org Defined ID, *First Name, *Last Name, Email, *Section, *Role, Change Password (true/false)
Note: The asterisk (*) denotes a required field. Optional fields can be blank without affecting the import. Note that not all courses include sections. If the course includes sections, then the sample file and the import file should include the section code. If the course does not have sections, the section code is not in the sample file, and should not be included in the import file. For example: JD4680, John, Doe, johndoe@exampleschool.com, student, false
- Save as a .TXT or .CSV file in ASCII format.
Import course participants using a file
- In the course where you want to import class participants, browse to Classlist.
- Click Add Participants and select Import users from a file on your computer.
- Click Choose File and browse to the location of the participant list.
- If appropriate, select one of the Send email options.
- Click Import.