Distributed Administration (DA) enables Org-Level Administrators to assign permissions to custom created Sub-Org Administrator roles who then can manage specialized administrator tasks for a Sub-Org. You can create a secondary level of Sub-Org Administrators and assign them to specific custom Sub-Org Units (and descendants). This allows you to delegate specialized tasks to Sub-Org Administrators which restricts course management (create and edit) to a specific org unit (and its descendants) only. This enables Sub-Org Admins to administer courses for only their level and below and removes bottlenecks encountered by Administrators managing large organizations by decentralizing course administration tasks.
For example, in a large school board (Org Unit), an Administrator can assign Sub-Org Administrators to specific schools (custom Sub-Org Units) within that school board so that those Sub-Org Admins can complete specialized delegated tasks.
Terms and definitions
- Organization (Org): This is the top-level unit of an instance of Brightspace. It represents the overall institution and is controlled and managed by an Org Administrator.
- Org Administrator: This is the top level administrator who has full system access at the organization level and to all descendant sub-org units. The Org Administrator must set up Distributed Administration for all Sub-Org Administrators.
- Sub-Org Unit: This is a custom Org Unit type created by the Org Administrator. It is located below the Organization level and is used by Sub-Org Admins to complete Distributed Administration tasks. Examples of Sub-Org Units include divisions, tenants, colleges, campuses, or departments.
- Sub-org Administrators: This is a user created by Org Administrators and given specific role permissions to access and complete administrative tasks at the Sub-Org unit level.
Sub-Org Administration capabilities
At the Sub-Org Unit level, Sub-Org Administrators can use Courses and Org Unit Editor to:
- Create Courses and Course Templates
- Change Course Start and End Dates
- Change course availability statuses
- Change Course Locales
- Force Locales
- Delete Course Offerings and Templates
- Create Org Units
- Edit and delete Org Units
Refer to Set up Distributed Administration for more details about how to complete these steps.
Refer to Explore the Sub-Org Unit homepage for more information about how a Sub-Org Administrator can access their Sub-Org Unit homepage.