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Administrator Documentation

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Set up Bulk Course Import

Course packages used for Bulk Course Import are retrieved from designated folders in your Secure File Transfer Protocol (SFTP) account. The Bulk Course Import tool processes these packages through a bulk import queue, converts them, and sends them to Brightspace. Brightspace then creates a new course offering using the course name and course code defined in the package, and imports the converted content into that course. All imported course offerings are based on a parent course template that you specify.

Set up the SFTP folders

You must work with your D2L Implementation, Customer Success, or Support team to set up a standard Secure File Transfer Protocol (SFTP) account for your Brightspace organization. Once the account is deployed, the SFTP user and associated tenant ID are added to a mapping table used by the Bulk Course Import tool.

You can find your SFTP user credentials on the Bulk Course Import tab in Bulk Tool Configuration. If multiple SFTP users appear, contact your account or implementation team to confirm which account you should configure with the required folders.

Bulk Import requires the following folders to be configured in your SFTP account:

BulkCourseImport/Inbox
BulkCourseImport/Outbox

This is the bullhorn icon used for warnings.

Important: Ensure that course package file names uploaded to the Secure File Transfer Protocol (SFTP) do not contain spaces. Files with spaces in their names are not processed by the system.

Enable Bulk Course Import

Configure Bulk Course Import settings in Bulk Tool Configuration.

To enable Bulk Course Import

From the Admin Tools menu, click Organization Tools.
Toggle Bulk Course Import.

Grant permissions for Bulk Course Import

You must also ensure that you have the required role permissions to access the Bulk Course Import tool.

To grant required role permissions for Bulk Course Import

From the Admin Tools menu, click Roles and Permissions.
Click the Administrator role.
In the Filter by Tool list, select Bulk Course Import and then click Apply Filter.
Select the Manage Settings permission and the Can access Bulk Course Import History permission.
Click Save and Close.

Bulk Tool Configuration appears in the Admin Tools menu.

Set the parent course template for Bulk Course Import

Use Bulk Tool Configuration to set the parent course template for the courses that you want to import. The organization structure in Brightspace requires course offerings have a course template parent. When converting and importing course packages in bulk, the tool defines a single course template as the parent for any courses imported in bulk. Bulk Course Import configuration allows the Administrator to set or update the course template that will serve as the parent. You can change the designated course template at any time if you don’t want all imported courses associated to the same template.

To set the parent course template for imported courses

From the Admin Tools menu, select Bulk Tool Configuration.
Select the Bulk Course Import tab.
Select Change Course Template and make your changes.

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