The Manager Dashboard and Learning Groups tools each use attributes to organize user and course information.
Learning Groups uses standard attributes assigned to users to organize the users into learning groups. These standard attributes, such as Department, Division, or Location, can provide logical groups for some courses that are required by corporate policy. Other standard attributes, such as Employee Role, can determine other courses that are available to users with that attribute.
Manager Dashboard uses a reserved attribute type to determine courses available to managers called Affiliated Org Units. Entering org unit codes (such as a Department org unit code) as the attribute values for each user with the Manager role makes only those courses affiliated with the org unit code available for assignment to direct and indirect reports by managers. This reserved attribute type cannot be used to create or alter learning groups. You must set the d2l.Tools.ManagerRole.CoursesAvailableToAssign configuration variable to use this attribute. Managers with restricted course assignment options can only select from the designated courses in the org unit type when assigning courses - other courses that are available in the organization are unavailable to the manager within the Assign Courses workflow.
Notes:
- D2L has a set of default attributes configured for use by Learning Groups and Manager Dashboard. Contact D2L Implementation Services if you want to create custom attributes and configure your instance for the custom set. Up to 50 total attributes can be used. Note that attribute values should not exceed 256 characters (bytes).
- The Attributes admin tool is used to browse the defined attributes in the system, view the attribute data assigned to each user, and is the entry point for manually uploading attribute data.
- All attributes are added to the system using a CSV file that contains the Attribute name, Attribute type, description, values, and unique values. All standard and reserved types of attributes are included in the CSV file template provided by D2L. The maximum CSV file size you can import is 2GB.
- If you do not have a CSV file, you can download a template to create the CSV file on the Bulk Attribute Upload tab of the User Attributes page.
Default attributes
Learning Groups uses the attributes associated with each user to create automatic groups of users and to set up automatic course and learning path enrollments. The LMS Username is a required attribute for all users.
As a starting point, D2L recommends a default set of user attributes for Manager Dashboard. You can choose some or all of the available attributes in addition to the LMS Username attribute.
D2L strongly recommends using the Manager user attribute if you want to use the Manager Dashboard tool. The Manager attribute is used to set up the manager/employee organization structure. You can only have one value for the Manager attribute.
Additionally, consider using the following attributes:
- Employee Role - this is the job title that appears with the user's name in both Manager Dashboard and Learning Groups tools
- Team - this is the Team Name that displays in Manager Dashboard
Available attributes
| Attribute Name |
Type |
Multiple Values |
Notes |
| Manager |
Username |
No |
Required for employees to appear in Manager Dashboard |
| Team |
String |
No |
Displayed on Team Tiles in Manager Dashboard |
| Employee Role |
String |
No |
Displayed in Manager Dashboard and Learning Groups |
| Role Category |
String |
No |
Optional |
| Company Name |
String |
No |
Optional |
| Company Employee ID |
String |
No |
Optional |
| Division |
String |
Yes |
Optional |
| Department |
String |
Yes |
Optional |
| Region |
String |
Yes |
Optional |
| Location |
String |
Yes |
Optional |
| Hired Date |
Date |
No |
Format: YYYY-MM-DD |
| Affiliated Org Unit |
Org Unit code |
Yes |
Used only by Manager Dashboard to restrict the courses that managers can assign to employees. This attribute is optional, and must be used in conjunction with the correct d2l.Tools.ManagerRole.CoursesAvailableToAssign configuration variable setting. When providing attribute values for Affiliated Org Units, you can provide up to 10 values per user. Org unit codes must be unique to ensure they map to the corresponding org unit ID. |
D2L strongly recommends engaging with our Implementation Services team to help map your user attributes to ensure the Manager Dashboard and Learning Groups tools are configured correctly to meet your organization’s specific needs.
View user attributes
- From the Admin Tools menu, click Attributes.
- Click User Attributes.
- Click View Details for the person you want to view assigned attributes for.
View attribute definitions
- From the Admin Tools menu, click Attributes.
- Click Definitions.