Once you have completed all setup for Distributed Administration, a Sub-Org Administrator can access the Sub-Org Unit homepage and complete delegated tasks. The purpose of this page is to show you what a Sub-Org Admin homepage looks like.
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Important: You can create new courses using the Create Courses widget, however, when you create a course using this widget in a Distributed Administration setup, the widget will display all departments under an organization, which can result in a course being created in a department outside of the sub-organization. Therefore, it is strongly recommended that you do not use the Create Course widget to create new courses in a Distributed Administration setup. Refer to Create a Course in the Create Course widget for more details.
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Tools and role permissions available to Sub-Org Administrators
Distributed Administration allows you to distribute the following tools to Sub-Org Administrators. You must assign your Sub-Org Administrator these role permissions to give them access to these tools from their Sub-Org Unit homepage:
Tool
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Required role permissions
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What can the Sub-Org Administrator do?
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| Announcements |
Announcements > See Announcements
Announcements > Add/Edit/Delete Announcements
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Create and share announcements at the Sub-Org Unit level.
Use the Add Org Units option located in the Make announcements available to section when creating a new announcement to target that announcement to org units that are descendants of the Sub-Org Unit.
Note: Refer to Create an announcement for more information about using the Announcement tool.
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| Courses |
Manage Courses > Has Access to the Manage Courses tool
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Access the Courses tool to create courses and course templates at the Sub-Org Unit level.
Note: Refer to About Courses for more details about using the Courses tool.
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| Grades |
Grades > Manage Grades Schemes |
Access the Schemes tab of the Grades tool to create Grade Schemes at the Sub-Org Unit level. Those grade schemes cascade and are available to all course offerings that exist as children under the parent Sub-Org Unit.
Note: Refer to Create Grading Schemes using the Grades tool for more details.
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| Homepages and Widgets |
Refer to Homepages permissions for details. |
Access the Homepages tool from the Course Admin page to create and manage Homepages and Widgets.
Note: Refer to Set up your course homepage for more details.
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| Navigation & Themes |
Refer to Navbars permissions for details. |
Access Navigation & Themes from the Course Admin page to create Navbars, Themes, and Custom links for their Sub-Org Unit homepage.
Note: Refer to Set up course navbars and themes for more details.
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| Org Unit Editor |
Org Unit Editor > Create Course Offerings and Templates
Org Unit Editor > Change Start and End Dates
Org Unit Editor > Change Status
Org Unit Editor > Delete Course Offerings and Templates
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Access the Org Unit Editor from the Course Admin page to create and manage course offerings and templates at the Sub-Org Unit level.
Note: Refer to About Org Unit Editor for more details.
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| Import/Export/Copy Course Components |
Import/Export/Copy Components > View Copy Course Components Log |
Access the View Copy Course History page from the Course Admin page.
Note: Refer to Access the View Copy Course History page for more details.
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| Source Course |
Manage Courses > See Source Courses tab
Manage Courses > Create Source Courses
Manage Courses > Deploy Source Courses
Manage Courses > Delete Source Courses
Manage Courses > Can Re-offer Courses
Manage Courses > Edit Source Course Information at Source Course level
Course Management Console > See Course Info at Source Course level
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Access to Source Courses from the Course Admin page.
Note: To set permissions for a Sub-Org Administrator at the Source Course level, system Administrators must go to the Roles and Permissions page and, under Choose Org Unit Types, click the Source Course checkbox. Refer to About Source Courses for more details.
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Organization homepage and Sub-Org Unit homepage
When a Sub-Org Unit Administrator logs in to Brightspace, they see the Organization homepage. This homepage should only present a limited experience to Sub-Org Administrators, with no permission to access Admin Tools, organization-level courses, or homepage editing settings.
This organization homepage is set up to show Sub-Org Administrator roles a limited view with access to a custom widget that links to their Sub-Org Unit homepage.
This Sub-Org Unit homepage is configured to show Sub-Org Administrators only the Course Admin option accessible from the Navbar.
When the Sub-Org Administrator navigates to Course Admin, they can access Homepages, Navigation & Themes, Widgets, Courses, Org Unit Editor, and View Copy Course History.
